JOB: The Canadian Council on American-Islamic Relations (CAIR-CAN) is hiring.

US:
CAIR-CAN is a national, grassroots civil liberties and advocacy organization whose vision is to be a leading voice that enriches Canadian society through Muslim civic engagement and the promotion of human rights.
YOU:
The work in the Office Administrator role is that of an organization ambassador and encompasses both the general operation of the organization as well as community relations related tasks.
You are go-getter with tons of initiative – you don’t need to be told what to do, you look at how things are working and find better ways to do them.  You are energized by challenge and have a knack and love for keeping things in order, on time, and in place.

WHERE & WHAT:
Based at our Ottawa headquarters, this position will require 20-25 hours per week at a pay rate of $10-12 per hour (less withholdings).  For the right person there is potential for this role to grow with the organization and for further lateral and vertical advancement.

Under the direct supervision of the Executive Director, the Office Administrator will perform administrative duties requiring initiative, independence, and confidentiality in the areas of office management, donor relations, phone system management, project administration, meetings facilitation and other areas as required for support of CAIR-CAN staff, Board, and volunteer teams.  Additional tasks may be assigned on an ongoing and as-needed basis.

In the services area of CAIR-CAN, the Office Administrator will be responsible for the day-to-day Administrative running of the office.  Some of the duties of include (but are not limited to):

– Donor relations – correspondence both over the phone, email, and by snail-mail

– Database management – updating CAIR-CAN’s various databases to ensure that information is up-to-date and correct

– Banking – depositing donations and ensuring proper documentation and tracking procedures are followed

– Recruiting, training and managing teams of volunteers to fulfill the needs of the organization including data entry work, direct mail campaign letter stuffing, different campaigns/initiatives, events

– Screening and answering inbound phone calls

– Prepare travel arrangements

– Coordinating and scheduling conference calls, meetings, etc.

– Assisting in the preparation of organizational marketing collateral and events including publications, flyers, posters, seminars and corporate events

– Maintaining office supply inventories, ensure office appearance is maintained

Desired qualifications for the successful candidate include:

– Excellent oral and written communication skills in English required. French language skills will be considered an asset

– 2 years of working experience in an Administrative/Operations capacity (experience in the non-profit or human rights field is a bonus)
– Knowledge of conventional research skills (internet, library, 411.ca, etc)
– Basic accounting functions (process and pay invoices and track receivables)

– HIGHLY knowledgeable in Microsoft Access, Excel, Word, PowerPoint
– Ability to prioritize multiple tasks and work under pressure
– Ability to identify process inefficiencies and make suggestions

– Willingness and ability to work overtime as required and to engage in travel as needed to assist with events

– Professional attitude and appearance, organization, interpersonal skills

– Basic math and problem solving capabilities

– Must be punctual & professional

WHEN:
The application closing date is 5 PM, Friday January 23, 2009.

We thank all those who apply, however, only those candidates under consideration will be contacted. Candidates granted an interview will be asked to provide references.
HOW:
Please save and send your cover letter and resume, as two separate Word attachments, detailing how you meet the above position requirements in the following file formats: